 Master
Payroll
 Master
Payroll Attendance
Time
and Attendance Guidelines
Timekeepers
Responsibilities & Proc
Signature
of Responsibility
Glossery
of Terms
Basic
Attendance Reporting
Hourly
Intermittance Attendance
Shift
Differential Attendance
Irregular
Work Schedule
Special Consultants
Seperations
Leave
Accounting
Sick
Leave
Vacation
Personal
Holiday
Overtime
Compensating
Time Off (CTO)
Excess
Hours
Docks
Holiday
Compensation
Jury
Duty/Subpoened Witness
Military Leave
Union
Leave
Funeral
Leave
Disability
Leave
Accounting Glossery |
|
|
State pay periods contain
either 21 days (168 hours) or 22 days (176 hours). Work
shifts are divided into two categories:
Standard Work Shift - Five days per
week with equal hours worked each day.
Irregular Work Shift - A work period other than
a Standard Work Shift
When employees assigned to an irregular shift work more
or less than the standard 21 days (168 hours) or 22 days
(176 hours), excess hours are either credited or debited
for the employee into an excess hours account. Excess
hours credits are used to offset pay periods when the
employee works less than the standard hours. A negative
balance may exist until enough credits are earned to offset
the balance.
Usage
Holidays
- If a holiday occurs on the irregular work shift employees'
scheduled day off, then the employee earns excess hours
credits. The hours are earned according to the employee's
time-base. If contract language requires it, excess
hours will be posted as CTO.
Pay Docks - Excess hours cannot be used to avoid
pay docks occurring as a result of any unauthorized absence.
Separations
Upon separation
from employment, employees are entitled to payment of
unused excess hours credits. Accounts with deficit hours
must be covered using other leave credits or by taking
a pay dock.
Attendance Recording
Shortages and
overages are usually recorded as excess hours credit
or debits. If required by contract, excess hours will
be recorded using CTO codes. [
See Compensating
Time Off (CTO) ]
Using the following code, The Timekeeper will report:
EH05 Excess hours
earned (use when an overage occurs).
EH01 Excess hours debits (use
when a shortage occurs).
Form PR54
Employee records actual scheduled work hours
in paid status for each pay period date using the "Irregular/HI
Schedule" line on the Absence and Extra Hours Report.
This includes regularly scheduled work hours that fall
on holidays. Paid status includes the use of any accrued
leave (i.e. vacation, sick
leave, CTO, etc.)
Employee completes the Irregular Work Schedule - Excess
Hours Calculation. The employee must determine if the
pay period is 22 day (176 hours) or 21 day (168 hours)
pay period and use the appropriate line. Their time
base is entered and multiplied by the number of hours
to determine the number of paid hours for the pay period.
The difference between the pay period hours and the
number of hours entered on the "Actual Schedule Hours"
line determines if the employee has worked more or less
hours in the pay period. If one works more, then the
excess hours earned is EH05. If the difference
is less, then EH01 is recorded in the calculation.
Attendance Reporting
Record shortages as a EH01 (using excess
hours credits) in the "Ern ID" area on the Time and
Attendance Report Form 672.
Record overages as a EH05 (excess hours
earned) in the "Ern ID" area on the Time and Attendance
Report Form 672.
|
|
|
|
|
