Intermittent payroll attendance consists of hourly rate employees. Paychecks are prepared after the close of the pay period and are based on actual time worked.

Use of leave credits are recorded on the Absence and Additional Time Worked Form (634 ) and overtime is recorded on Authorization for Extra Hours form (682). Both are submitted to timekeepers at the end of each pay period.

Pay Frequency

Pay days are the 14th of the month following the previous pay period. If the 14th falls on a Saturday, pay day will be on the 13th of the month. If the 14th falls on the a Sunday, pay day will be on the 15th.

Actual time worked must be reported on an Intermittent/Hourly Voucher. Indicate the number of hours worked per day and total at the bottom.

Vouchers are due one the 3rd work day of each month. Vouchers received on or before the 3rd work day of each month will be paid on the mid-month payday. Any vouchers received after the 4th work day up to, and including the 18th work day, will be paid on the 25th. Vouchers received after the 18th of the month, payment will be made available on the following mid-month payday.

If vacation or sick leave credits are used, they are to be shown on the days the employee is scheduled to work and totaled. For holidays, pay hours are based on the number of hours worked in the month.

Holiday/Personal Holiday Example
An employee who has a total of 36 hours to be paid, including sick leave and vacation credits used, would be entitled to a holiday or personal holiday worth 2 hours. Personal Holiday hours and Holiday hours are calculated in the same way.

Report and record the number of holiday/personal holiday pay hours and record the hours on the Total Holiday Credit line. Then total the hours to be paid. For additional questions on holiday pay, please contact Payroll Services.

Intermittent Holiday/Personal Holiday Chart Hours on Pay Status During Pay Period Number of Hours of Holiday Pay Due 0 - 10.9 0 11 - 30.9 1 31 - 50.9 2 51 - 70.9 3 71 - 90.9 4 91 - 110.9 5 111 - 130.9 6 131 - 150.9 7 151 or over 8

Vacation - Hourly employees earn vacation for each concurrent accumulation of 160 hours. Any hours worked in excess of 160 in any monthly pay period is not accumulated towards an additional credit. Any hours already on the books are carried forward toward the next 160 hours needed to earn vacation credit. Credit shall not be given for more than 160 hours in any pay period. The number of vacation hours earned is based on the total number of hours of service.

Sick Leave - After the completion of 160 hours of paid employment within consecutive pay periods, the employee is credited with one day of sick leave. Eight hours of sick leave is given for each additional 160 hours of paid employment. Sick leave credit is given the first day of the pay period following the completion of the required hours. Hours worked in excess of 160 hours in a pay period are not counted or accumulated for sick leave purposes.