Master Payroll attendance consists of monthly and hourly salary rate employees. Paychecks for monthly salaries are prepared in advance of the close of the pay period and are based on anticipated time worked through the end of the pay period.

After monthly rates employees are appointed, paychecks are automatically issued each pay period unless adjustments are submitted by personal transactions "cutoff" dates. These cutoff dates are usually the 19th or 20th of each month.

Absences are recorded on the Absence and Additional Time Worked Report form (634 ) and overtime is recorded on Authorization for Extra Hours forms (682) and submitted to department timekeepers. Timekeepers record absences and overtime on Time and Attendance Reports and submit them to Payroll Services on the designated attendance cutoff days.

Pay Frequency

Pay dates are established by the State Administration Manual and are posted on the Pay Period Calendar.

General Procedures

At the beginning of each pay period, preprinted Time and Attendance Reports are issued by the State Controllers Office and will be sent to each department timekeeper from Payroll Services. Preprints list class codes, serial numbers, part time fractions, if applicable, and bargaining unit codes of employees who were on the payroll by cutoff of the previous month. Separate preprints are generated for each agency/unit.

At the end of the pay period, timekeepers transfer information from Absence and Additional Time Worked form (634) to the Time and Worked Reports (672). The Time and Attendance Report, with the Absence and Excess Hours Worked Report and the Authorization for Extra Hours for are submitted to Payroll Services on specified due dates.All entries must be typed or printed in ink.

On each unit's Time and Attendance Report (672) a Supervisor Signature is required on the Certification line along with the date. The Timekeeper must sign just to the left above Pay Period.